README

Conference Scheduler — a Moodle activity that turns the accepted submissions from mod_confprogram into a drag-and-drop time × room schedule, with autoscheduling and print/export support.

Documentation: English (this file) · 日本語

Part of the Conference Tools suite:

mod_confsubmissions — call for abstracts
mod_confprogram — reviewer vetting + public program
mod_confscheduler (this plugin) — drag-and-drop block schedule
mod_confcheckin — tickets, badges, QR check-in

What it does

A time × room grid that reads accepted talks from the linked Conference Program instance. Which mode you see follows Moodle's site-wide Edit mode switch (edit controls also require mod/confscheduler:manageschedule).

Edit mode

Drag accepted talks from the unscheduled panel into the grid, and reschedule by dragging within it. A live highlight shows where a block will land.
SnapGap nudges a drop to the nearest valid position instead of rejecting it, keeping a configurable minimum gap between talks. Blocks resize from a grip on their bottom edge; a talk's initial length comes from its submission type's duration.
Rooms are editable, colour-themeable, re-orderable, and can carry an optional capacity. A talk whose favourite count exceeds its room's capacity is flagged as a possible overbooking.
Column-spanning blocks (with their own colour, and an optional custom room-name label in place of the real room name) cover plenaries and breaks, and are editable in place. The Add span block dialog never asks for a date — a new block lands on whichever day is currently selected in the grid, defaulting to a sensible 12:00–13:00 (lunchtime) slot you can adjust. A span block can also be marked a container — a poster session or keynote panel holding several nested presentations that share the container's own time and room, added via a "+" button, exempt from the normal overlap check, and rendered as equal-width columns. Nested presentations move only with their container (they cannot be rescheduled on their own), and a talk can only ever be scheduled once per instance — a second placement is refused. A nested presentation's own block never repeats the room/time — that's already shown once on the container's line, in its own clear space below the child tiles. The "+" button opens a filterable multi-select picker (filter by track or submission type, select several presentations, save once); each nested tile shows a track pill when applicable, and a container's own text alignment (horizontal and vertical) for its nested tiles is configurable in the same form.
Autoscheduler fills a chosen window automatically, grouping same-track talks and honouring submitters' preferred days (a hard constraint by default, with an opt-in override).
Quick controls in the toolbar adjust the minimum gap, row height, and the daily display window live.
Send notifications emails a schedule-change note to every talk whose time/room changed since it was last notified (manual, never re-sent unchanged). Template editable.

Display mode

A read-only rendering of the same grid. Every block is fully clickable as a card (not just its title text) to open the talk's Conference Program page (as a link, or an in-place modal with JS); a favourite star or track pill on the same block stays independently clickable.
A my timetable toggle highlights your favourited talks and dims the rest — a container session holding one of your starred presentations stays at full strength, with only its unstarred tiles dimmed. An Export (.ics) link downloads your favourites as an iCalendar file.
Printable in colour or black & white via a live toggle (CSS only; paper size/orientation left to the browser).
A day selector pages a multi-day schedule one day at a time.

Integration & data

Implements \mod_confscheduler\api::get_schedule_for_submission(), the contract Conference Program reads for time/room, and writes favourites straight into Conference Program (favourite state is owned there, not duplicated here).
Conference start/end dates are set in the activity settings; placements outside that window are rejected server-side and greyed out in the grid.
Backup/restore & course reset — fully supported. Reset clears the schedule but keeps rooms as configuration.

Requirements

Moodle 5.2 (2026042000) or later; supported on Moodle 5.2 and 5.3 ($plugin->supported = [502, 503]).
mod_confprogram and mod_confsubmissions installed in the same course (both are declared dependencies — this plugin reads both plugins' APIs directly).

Installation

git clone https://github.com/adamjenkins/moodle-mod_confscheduler.git mod/confscheduler
php admin/cli/upgrade.php

License

GNU GPL v3 or later. See LICENSE.

Author

Adam Jenkins adam@wisecat.net

adamjenkins / moodle-mod_confscheduler

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